Protocol for Emergency Situations for the Rowing Season

This protocol is to cover emergency situations that can occur with a rower at an event for the Rowing Season.
This is not developed to cover every possible type of incident but is simply a basic guidance protocol.

If a rower is taken ill or suffers an accident at a rowing event/regatta at which neither parents nor guardians are in attendance, the Rowing Club will be required to ensure that the rower receives appropriate attention.

The level of attention can range from simply using the club first aid kit, to local first aid possibly from Civil Defence or Order of Malta personnel in attendance at the event and, more seriously, to calling a doctor or ambulance depending on the perceived level of attention required.

  1. There will be a designated adult (parent/guardian), nominated by the rowing club, who will take charge in the case of an emergency situation involving a rower at a regatta.
  2. The decision to seek attention/medical assistance for a rower, and the level of such attention, will be determined by the Rowing Club designated adult on site.
  3. Contact will be made with the parents/ guardians at the earliest possible moment by the designated adult or by someone delegated by the designated adult to do so.
  4. Correct contact numbers for parents and guardians must be available to the club and the designated person will hold these numbers for each event.
  5. If a rower has to receive attention from personnel not associated with the Rowing Club, the rower will be accompanied at all times by the designated adult from the Rowing Club.
  6. Parents/guardians must accept that the decision making in this matter will be made by the designated adult from the Rowing Club on site. This person is acting in a voluntary capacity without any specialist training or qualifications and cannot be held in way liable in regards to actions taken in the perceived best interest of the rower.
  7. In an incident of this nature, the designated adult must be available to accompany the rower at all times following the incident. This requirement will mean that this person must not be involved in other duties, i.e. coaching, driving or mentoring others at the event.
  8. Should a rower require off site medical attention, i.e. attendance at an A&E Department, this person must accompany the rower and remain in attendance until the rower returns to the group or is joined by parents/guardian.
  9. Regardless of the type of attention the rower requires, the designated adult will ensure that the rower can communicate with their parent/guardian at the earliest opportunity and that the rower has access to a method of communication with their parent/guardian at all times.
  10. If the incident occurs late in the day or evening this may mean that transport arrangements are compromised or, in particular incidents, an overnight stay could be necessary for the rower and the designated adult.
  11. The Rowing Club will cover all costs incurred by the designated adult in dealing with any such incident.
  12. It is essential that all parents/guardians alert the Rowing Club, in particular the coaches, regarding any medical condition relating to the rower which could affect their rowing or attendance at a rowing event/regatta.